Reviewing, organizing, and indexing internal reports received from other departments and presenting them to the executive director, as well as tracking the decisions made by the general manager regarding these reports and recording them in their respective records. Preparing and coordinating the executive director's schedule and appointments. Receiving and sending emails and faxes in coordination with the executive director, indexing these messages, and distributing them. Welcoming and receiving visitors to the executive director, both inside and outside the company. Ensuring the safekeeping of all files pertaining to the executive director's office and their prompt retrieval. Attending all meetings and sessions in which the executive director is a participant and recording minutes of meetings. Inviting participants to meetings called by the executive director and sending out meeting agendas. Receiving and making telephone calls for the executive director's office, indexing phone numbers and addresses. Booking travel tickets, hotels, exhibition entry cards, and organizing business trips for the executive director. Following up on all maintenance work related to the executive director's office. Providing necessary support to the executive director and performing any other tasks assigned to them.