Manage and follow up on all official correspondence to ensure timely completion and compliance  Review documents for accuracy, completeness, and required approvals before submission  Coordinate and track procurement and inspection activities from initiation to closure Align delivered items with approved orders and resolve any discrepancies  Monitor and drive end-to-end workflow across departments to avoid delays  Act as a central coordination point between operations, sales, supply chain, and finance  Record, track, and update all tasks on Odoo with full visibility  Ensure all tasks are properly closed only after verification of completion Prepare operational reports and monitor stock levels, highlighting risks proactively Follow up on maintenance, installations, and operational issues until resolution Track collections, financial approvals, and payment status in coordination with finance Prepare internal communications, reports, and official letters as needed Maintain organized documentation and efficient internal information flow Execute management requests and support cross-functional initiatives with high follow-up discipline